Wedding Coordination and Design Packages
Full Wedding Coordination and Design
From engagement to walking down the aisle we’re there for every part of it! We’ll help you create the wedding of your dreams with our years of experience, vast network of resources, and enthusiasm. We want to ensure your day is absolutely perfect. All that stress you hear that’s associated with weddings? Let us take it on! Let us worry about all those details so all you have to do is walk down the aisle, confident and relaxed.
We’ll assist you with:
- Budget
- Venue location and contracts
- Stationery
- Caterer
- Wedding Cake
- Décor
- Rentals
- Music & Entertainment
- Florals
- Favours
- Photographer/Videographer
- Includes everything that’s in the Day of Wedding Coordination package
Day of Wedding Coordination
You’ve worked hard to organize all the aspects of your wedding—why not sit back, relax and actually enjoy all the efforts of your hard work. Hiring an experienced Day of Wedding Coordinator will allow you and your close family and friends to relax knowing all the details are being looked after. Our dedicated staff can deal with any issues that arise, often without you even knowing! We’ll deal with your vendors and the venue to ensure that everything is going according to your plans.
Day of Coordination includes:
Preliminary Meeting
A Meeting 4-6 weeks prior to your wedding to go over all the details and understand the vision you have for your day. We will bring a checklist to confirm that you’ve got all the key vendor questions answered. We will also request all your vendor contacts for this meeting.
Itinerary
A detailed itinerary will be created based on the information you provide. This detailed itinerary will then be distributed to all the relevant vendors ensuring everyone is on the ‘same page’. You will have final approval on this itinerary.
Vendor Confirmation
Swirl Events will contact all your vendors 1-2 weeks prior to your wedding to ensure that everything you’ve organized is confirmed. We will also take this opportunity to introduce ourselves to the vendor creating a key contact person for the day. We will also inform you of any vendor questions or outstanding balances.
Wedding Day
The big day is here! We will provide up to 10 hours of consecutive service on the day of your wedding.
Additional “Day of Coordination” Services:
Planning
We will verify your floor plan and the number of guest seats per table. We can also set out guest cards, favours, and table numbers as per your instructions.
Before the Ceremony
Ensure all vendors arrive on time and set up according to itinerary and detailed plans.
During the Ceremony
At the ceremony, we will make sure that all the members of your wedding party are accounted for and ready to fulfill their roles. We can also assist with boutonnières and corsages, and go through a checklist to make sure that everything from the pen for the signing of the register to the unity candles are where they need to be.
After the Ceremony
Liaise with the venue contact and ensure the venue is decorated and set up according to detailed plans. Ensure that the venue has the correct timing and will be serving as per the itinerary
Reception Setup
Coordinate all aspects of the ceremony and reception as per your instructions. We will be your eyes and ears during the set up stage so when you walk in, your dreams will have come alive.
Bespoke Package
Need help with a particular area of wedding planning? Based on an hourly rate, this is ideal for couples looking for experience, advice or referral on a specific topic or wedding task. From menu to venue, advice on reception and design, colour-coordination, floral creations and design, vendor sourcing or just settling those last minute details, we’re here for you.
